Frankfort Library Updates Meeting Room Policy, Restricting Use to In-District Groups

Frankfort Public Library District Meeting | September 2025

Article Summary: The Frankfort Public Library will restrict meeting room reservations to entities located within the library district starting in 2026. The Board of Trustees approved a revised policy aimed at preventing misuse by out-of-district groups and ensuring availability for local organizations.

Meeting Room Policy Key Points:

• The revised policy will be effective for all reservations made on or after January 1, 2026.

• Reservations will be restricted to groups and entities residing within the Frankfort Public Library District.

• The policy change is intended to prevent issues like exceeding room capacity or misuse by non-resident groups.

• The policy also clarifies rules regarding room capacity and public access during private reservations.

The Frankfort Public Library District Board of Trustees on Thursday, September 25, 2025, approved a revised Meeting Room Policy that will prioritize access for local community groups.

Effective for reservations on or after January 1, 2026, the policy restricts room reservations to entities residing within the library district. According to discussion from the Policy & Personnel Committee, which reviewed the policy on September 4, the change is designed “to avoid misuse by out-of-district groups, such as exceeding capacity or hosting parties.”

The motion to approve the revised policy was made by Trustee Miner and seconded by Trustee Faris.

In addition to limiting use to in-district groups, the new policy clarifies the number of tables and chairs available for reservations. It also specifies that when a room is reserved, it is not open to the general public for the purpose of “staying within the room’s capacity.” The board approved the measure unanimously. The Outstanding Check Policy was also reviewed by the committee, which determined no updates were necessary at this time.